Many of us spend time growing up with cousins and make trips to see distant relatives, but as we grow older and people move to live further apart, it can be difficult to make time to see each other. Organizing a family reunion can be a great opportunity to bring people together once more.
Organizing an event for many families, spread out over many cities and involving hundreds (okay, maybe your family is smaller, but trust me, some of these reunions are big!), requires a great deal of communication.The first step is a survey. We suggest sending out a simple survey asking folks what kind of event the want, where they want to hold it, and when is a good time. This is also a good time to collect addresses you don’t have. (Do you have the address for Uncle Jim? I haven’t seen him in 5 years.) This gets people involved early. Do this by email if you can. It will speed the process and save you money on postage or long distance calls.
You can also dress your invitation up by including some confetti in the envelope. Or have fun with it by mailing the invite in a padded envelope along with a small deflated beach ball. Take a permanent marker and write “Hope you can come, it will be a BALL” on the side of the beach ball, everyone will love it!
Have a central e-mail address for all questions and comments. Include the e-mail address (and a phone number for that rare person that doesn’t have e-mail) in the invite and encourage everyone to contact you with any question they may have.
When the subcommittees are formed send out an email to remind everyone of their responsibilities. Don’t forget to send out …